Developing a Museum Exhibit

Many long hours go into developing a museum exhibit. A museum exhibit can be thought of just like any research paper or project. You have to complete a lot of background research depending on how familiar you are with your topic or theme of your exhibit. There will be numerous steps needed to make it to your finished product, which is your opening day of the exhibit. The first job would be to create a small group or committee to work on the museum exhibit and deciding upon what you are doing for an exhibit. There are endless possibilities of what can be done for a museum exhibit. Once, you have your idea of what your exhibit will be the exhibit chair needs to assign the duties of how the committee will work together to create the finished project. Many decisions have to be made within the initials meetings of setting up the committee. A deadline needs to be decided on when the exhibit will open and how long that will take to prepare. Many exhibits take close to eight months to a year to get everything organized and ready to start putting together. It honestly depends on the size of the exhibit as well. Some exhibits could be endless of the amount of information and artifacts to provide the audience, while some exhibits may have less material to present based on your overall focus. An outline and work schedule needs to be constructed to see how the members will contribute and when sections need to be completed to move forward to the next phase of the project.

Another reason why it may take a long time to put an exhibit together is artifacts or information needs to be sent or loaned to the museum from other institutions or private lenders on a temporary contract for the length of the exhibit. The committee also needs to maintain a focus of how they will tell the story and who the main audience will be for the exhibit.  Many exhibits can be displayed for wide audiences, but do many people know of the story you are telling with your display. Sometimes you may have to provide more background to let the audience have a greater appreciation and understanding to what is the significance and message of the exhibit. The next phase of the exhibit is to conduct the research of what information is known and possibly ask some questions that need to be answered for the committee to have a better understanding themselves of why the exhibit is important and to clarify how the story is being told to the audience. Once all research has been collected it is time to start building blueprints or sketched drawings of what the exhibit might look in the space provided to house the exhibit based on what artifacts the museum may already own or have been loaned for the exhibit. Many exhibits have items which fit in glass cases or to be hung up on walls. There may be some items which are much larger and need to assess the area to make sure all artifacts may be accommodated to truly make the story come to life for the audience. The next phase to move into is the writing, editing, and revisions phase. Many of the artifacts may be unrecognizable to patrons, so it is always good to have excellent signage in and around display cases or artifacts in the gallery. You will also need an introduction panel to introduce the title and story for the audience. It also great to include a timeline or exhibit map to layout the flow of the exhibit. There may be tour pamphlets or other signage to be written and produced for the exhibit. All of this information needs to be written up and sent off to printers well in advance to provide plenty of time for the overall construction of the exhibit.

The committee will begin to construct the exhibit if panels need to be built or cases moved into the gallery. It is always a good idea to continue to consult the outline and work schedule for the exhibit to make a simplified checklist just to create some organization to what has been done and what needs to be done to make this exhibit a success. The final step is making sure everything is has been put into place and ready to present to the audience. I suggest finishing an exhibit at least two weeks before an exhibit is set to open to make any necessary changes or adjustments to allow time to correct or reprint materials. It also good to have a final meeting, which is an overall evaluation of the work the group has put into the exhibit. You want to make sure your group feels the story is being told they way they originally felt and to make sure their are no errors in the flow or signage within the exhibit. It never hurts to double or triple check signage, because it is so easy to make the simplest mistakes in a large project.

This is the tire brought in by an Ottawa County Historical Society member who loaned the tire to display a sign for the B.F. Goodrich display, which opened in February 2012. 

A final thought about developing an exhibit, which may need to be covered sooner rather than later is how will you publicize the exhibit and will you have an open house and invite certain guests to a reception in honor of the exhibit. It may be appropriate to invitations to printed a list collected of potential guests. The Dobson Museum had an open house reception for all the B.F. Goodrich employees and their families, when the opened the exhibit back in 2012. It was an opportunity for some of the employees to catch up and revisit old friends. Many of the employees had not seen each other since the plant had shut down over 25 years ago. The tire plant was in operation in Miami, OK from 1945-1986. 

 Ottawa County Historical Society Board and Volunteers on opening day of B.F. Goodrich Exhibit at Dobson Museum on February 26, 2012.  

 B.F. Goodrich guests viewing the display in the main gallery. 

 More guests enjoying visiting while at the B.F. Goodrich Open House. 

 This picture shows the west side of the gallery where scrapbooks were placed on tables for guests to view. There was old newsletters, pictures, etc. throughout the books. 

Another view from the west side of the gallery showing the crowd enjoying the exhibit with the B.F. Goodrich Miami Plant sign in the background. 

*All pictures displayed in this blog were taken by OCHS Board Member and photographer Gary Crow.